Director of Facilities

Job Description

GENERAL DESCRIPTION OF THE POSITION

The Director of Facilities is responsible for overseeing and maintaining high standards of  cleanliness, maintenance, safety and functionality of the school buildings and grounds for operational efficiency. The Director of Facilities needs to have the calling of a servant and a passion for caring for the building that God has entrusted to us, as well as for supporting the staff at Highland Christian School.

The Director of Facilities reports to the Head of School and must act in accordance with the HCS Constitution and within the policies established by the Board. This role works in close collaboration and takes directions from all members of the Administrative Team to ensure that the physical environment supports the school’s educational mission and strategic goals.

The Director of Facilities will manage other custodial staff, budgets, and projects while ensuring compliance with local, state, and federal regulations.

 

Preferred Qualifications and Skills of the Director of Facilities

Education: High school diploma with a background in facilities management.  Certifications in facilities management (e.g., Certified Facility Manager, Facilities Management Professional) are a plus, but not required

Experience:    Years of experience working in the area of building or facilities management is preferred but isn’t mandatory.

Skills: 

• General understanding of HVAC, plumbing and electrical systems
• Proficiency in general construction repairs and upkeep for facilities
• Experience in landscaping, including lawn care and maintenance
• Ability to lift heavy objects and perform physical tasks as needed
• Strong interpersonal skills for collaborating with vendors, staff, board members, and school administration

Faith:  A successful candidate must have and profess a personal and mature commitment to faith in Jesus Christ, affirm the school’s statement of faith/basis of instruction and mission statement, and sign in agreement with the school’s policy of Human Sexuality. Membership of a Bible-believing Protestant church is a requirement of the position.

Attributes:

• Understands the importance of discernment, discretion, and confidentiality with the school community 
• Remains approachable; interacts easily and effectively with staff, constituents, and community entities while demonstrating sensitivity to their concerns/needs 
  • Displays effective oral and written communications
• Is positive, professional, and tactful in dealing with parents, students, and staff
  • Remains open to new ideas, initiatives, and concepts of facility management
  • Demonstrates excellent time-management and organization skills
  • Capable of delegating to accomplish tasks throughout the building
  • Handles multiple tasks and responsibilities with competing due dates and priorities

KEY RESPONSIBILITIES

1.  Facilities Management:

• Clean up spills and accidents that may occur during the school day
• Completes light cleaning throughout the school day
• Sets out garbage cans before lunch and empties them in a timely manner 
• Supervises the maintenance and repairs of the school buildings, equipment, and grounds.
• Conducts mowing and trimming of the soccer field and courtyard, as well as removing weeds from the landscaping surrounding the building, as needed.
• Removes snow and ice on the campus grounds on school days. 
• Develops and implements preventive maintenance schedules.
• Ensures facilities meet safety and health standards, including compliance with local, state and federal regulations.

 

2.  Staff Supervision:

• Trains and oversees other custodial staff.
• Monitors the work of the evening custodial staff to ensure all rooms are cleaned and vacuumed daily. 
• Annually evaluates the performance of other custodial staff. 

 

3.  Budgeting and Resource Management:

• Prepares and manages the facilities annual and 3-year budgets, including expenditures for maintenance, supplies, and capital improvements.
• Tracks and optimizes energy usage and other utility expenses
• Coordinates with vendors and negotiates contracts for services and supplies.

 

4.  Project Management:

• Assists in the planning and overseeing facility renovations, upgrades, and construction projects as needed alongside the Head of School and board.
• Develops timelines and ensures projects are completed on schedule and within budget.
• Coordinates with vendors, contractors, and inspectors as needed.

 

5.  Health and Safety:

• Conducts regular inspections of facilities for potential hazards.
• Responds promptly to facility emergencies (e.g., plumbing, electrical, HVAC issues).
• Responds to alarm activation at the school.

 

6.  Event Coordination:

• Works with school administration to support facility needs for special events, meetings, and activities.
• Oversees the setup, operation, and breakdown of event spaces, including the sound system, lighting, and other technical equipment in the gym and other venues.
• Works with technology staff to maintain the sound system in the gym to ensure it is fully functional for assemblies, performances, and other events, troubleshooting issues as needed.
• Oversees the setup and breakdown of spaces as required.

 

7.  Compliance and Reporting:

• Maintains records of inspections, repairs, and maintenance activities.
• Ensures compliance with all regulatory standards and submits reports as required.
• Stays informed about advancements in facilities management and incorporates best practices into school operations.
• Attends and brings reports to the Building & Grounds meetings. 
• Informs administration and Building & Grounds about school needs to ensure the school operates well for students, teachers, and community members.

 

8.  Summer Duties:

• Prepares a list before the end of the school year of items that need to be fixed/cleaned over the summer.
• Proactively seeks school improvements through in-depth investigation of the school.
• Remains available for projects that are taking place and being in contact with members of the Administration team and Buildings & Grounds committee.
• Completes extensive cleaning of the school.
• Coordinates the schedule of carpet cleaning.

 

9.  All other duties as assigned.

 

SCHEDULE Work Schedule: 40 hours per week (8 hour days); 7:15am – 3:15p.  A modified schedule can be provided for special events, meeting vendors early in the morning, snow/ice removal, etc.

 

ACCOUNTABILITY The Director of Facilities is directly responsible and accountable to the Head of School and shall be evaluated annually according to established criteria, including the imposition of annual performance goals and objectives that include reference to appropriate metrics and/or key performance indicators of success.